Online-Registration of a Document: Instructions
In order to publish a document in ArchiMeD, please go through the following steps. Please read these instructions carefully. If you have further questions, please contact us.
Online-Registration of Your Document
Before you begin with your online-registration, please go through the following preparatory steps:
Adapt and Format the Electronic Version of Your Document
Please transform the final version of your document into an electronic text. This electronic text must meet the requirements listed below. In order to meet the standards of confidentiality and privacy, these requirements differ in terms of form from the specifications of a printed copy stipulated in the respective exam regulations (Prüfungsordnung).
Please note: As soon as your document has been published on this server, changes are no longer possible.
Apply for Access Code
For security reasons you will need to provide explicit identification in order to register your document online. The Dissertation Reception Desk will issue an access code that you can order by email or phone:
Provide Number of Printed Copies According to the Specifications (Dissertations and Habilitationen only)
When you intend to publish your dissertation or Habilitation with ArchiMeD, it might be necessary to hand in additional printed copies for the University Library. Please consult this overview and your department's dissertation regulations (Promotionsordnung) for details.
Prepare Abstracts and Keywords for the Registration Form
The registration form contains fields for including abstracts and keywords in German and English.
This information will make it easier to find your document in a research process. Please select the information for these fields carefully - the University Library will not edit these fields.
Some departments explicitly require abstracts in their dissertation regulations (Promotionsordnung).
Online-Registration of Your Document
Having completed your preparations, you can now begin with registering your document online. Please note that you can upload exam theses only after the date of your final exam.
You start your publication process on our server by following the link Online-Registration of a Document (Online-Anmeldung eines Dokuments). The form "Publishing with ArchiMeD" ("Veröffentlichen mit ArchiMeD") asks you for initial settings that are relevant for the ensuing process. You can choose the type of document, number of authors, and number of departments.
Then you start the registration process by clicking on the "Login"-button. Now you will be asked to enter your access code.
Go Through the Checklist
If your document is an exam thesis (dissertation, Habilitation, Diplom thesis, Magister thesis, master thesis), you will now go through a checklist. With the help of the requirements mentioned in the checklist you can make sure that your document will meet the formal requirements. These requirements will be checked by the University Library's Dissertation Reception Desk.
Only documents meeting the requirements stipulated by the checklist will be accepted for archiving. Therefore, please double-check each individual point and confirm this by ticking the appropriate box. The registration process will only be continued after you have confirmed every point on the checklist.
To preview the list of criteria for your checklist, please click on one of the following links:
Fill in Your Registration Form - Step 1
The registration form contains the bibliographical data of your document and the abstract you have prepared. In case of further questions, please refer to the FAQ-section (Hilfetexte). To complete this step, click on the "Registration"-button ("Anmelden"-button).
Double-check Your Registration Form - Step 2
After you have posted the registration form, you can double-check the data you have entered in step 1. In case of faulty entries you can use your browser's "Back"-button to return to the online-registration form; here, you can correct faulty entries.
Document Upload - Step 3
To upload, you copy your electronic document from your terminal's hard disc and transfer it to the ArchiMeD-server. You can
Print Granting of Rights (Licence) - Step 4
After the upload has been completed you will see the Granting of Rights (Licence) (Einräumung der Rechte) on your screen. This Granting of Rights arranges the legal aspects of authorship, copyrights and exploitation rights in the context of archiving your document. Please print this text. Preview of the licence (translation of the original document).
Obtain a Statement of Recommendation from Your Supervisor (for Diplom Thesis, Magister Thesis and Master Thesis)
If your document is either a Diplom thesis, Magister thesis, Master thesis, please hand the 'statement of consent' (Einverständnis-Erklärung) to your supervisor. In a sub-clause provided for this purpose, your supervisor will have to recommend the publication of your document with ArchiMeD.
Hand in Statement of Consent at the University Library
Please hand in a signed copy of the Statement of Consent at the University Library's Dissertation Reception Desk. In case your document is a dissertation or Habilitation, please hand the copy in along with the specified number of printed copies at the University Library's Dissertation Reception Desk.
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